All email sent from Redswan is subject to the following:
We have created the following email policy to demonstrate our commitment to your privacy and the protection of your information.
If you have received a mailing from us:
Each marketing email sent contains an easy, automated way for you to cease receiving email from us, or to change your expressed interests. If you wish to do this, simply follow the instructions at the end of all of our emails. If you have received unwanted or unsolicited email from Redswan Pensions or purporting to be sent from us, please forward a copy of that email with your comments to unsubscribe@redswanpensions.co.uk for our review and prompt attention.
On 25 May, 2018 the EU General Data Protection Regulation (GDPR) came in to effect, giving you more clarity and control over how your personal data is collected, used and stored.
This policy applies to Redswan, by which we mean Redswan Ltd and our associated trustee companies, Redswan Pensioneers Ltd and Redswan Trustees Ltd.
All of the Redswan companies have their correspondence and registered offices at Arc House above. Please write to this address if you have any questions regarding our privacy policy, or email us on office * @ * redswan . ltd . uk (removing the spaces & asterisks). Our telephone numbers are also clearly displayed above.
We process and use your personal data to:
We collect the information:
For example, as part of becoming a member of a pension scheme that we administer on your behalf, it would be usual to gather information:
If you do not want us to collect and use your information, it may mean we are unable to perform our services for you effectively.
We retain the services of certain companies and have to interact with certain organisations in the delivery of our services to you. These include:
You have various rights as to how we use your information and these are set out below:
Be Informed. You have a right to receive clear and easy to understand information on what personal information we have, why we need it and who we share it with – covered within this privacy policy.
Access. You have the right of access to a copy of your personal information. If you wish to receive a copy of the personal information we hold, you may make a request free of charge and we will respond within 1 month of receipt.
Personal Information be Rectified. If you believe the data we hold is inaccurate or incomplete, you can request its correction or removal.
Erasure. You can ask for the deletion / removal of your information if there is not a compelling reason for us to continue to have it. We reserve the right to retain your personal data if we have a valid reason to do so, such as the exercise or defence of legal claims or to comply with a legal obligation.
Restrict Processing. You can ask that we block or suppress the processing of your personal information for certain reasons. This means that we are still permitted to keep your information – but only to ensure we don’t use it in the future for those reasons you have restricted. We may not be able to agree to this as it may compromise our service, in which case we would need to cease our involvement.
Portability. You can ask for a copy of your personal information for your own purposes to use across different services. In certain circumstances, you may move, copy or transfer the personal information we hold to another company in a safe and secure way.
Right to Object. You can object to us processing your personal information where we are relying on a legitimate interest (or that of a 3rd party); for scientific/historical research; for direct marketing; or, for a task carried out in the public interest.
We have not sold, and will never sell, your data to anyone.
Mainly in the UK & EU; however, some data may be processed outside these jurisdictions by our suppliers, such as in the USA. Where that is the case, your information is protected to at least a level of the EU privacy laws.
We take the security of your information very seriously, so we have put in place physical, electronic and managerial processes to keep it safe.
Our security controls are aligned to industry standards and good practice; providing a controlled environment that effectively manages risks to the confidentiality, integrity and availability of your information.
We will keep your personal information only where it is necessary to provide you with our services while you are a client.
We will keep your information after this period but only where required to meet our legal or regulatory obligations. The length of time we keep your information for these purposes will vary depending on the obligations we need to meet.
We do not collect any user data on our website.
Our website contains links to other sites of interest. If you choose to follow them, we have no control over their content / privacy procedures and thus cannot be held responsible should you share any information with them; you should check that site’s privacy policy beforehand.
In the first instance, please contact us at the address/telephone number above and we will do our utmost to put things right. If you are still unhappy, the Information Commissioner is the UK’s supervisory body for data protection and they can be contacted at:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number. Fax: 01625 524 510. Web: https://ico.org.uk/